Annual Activation

The following are requirements for club sport organizations to become activated each year. A club sport organization can only receive the benefits of, and access to practice space, Club Sport Program Allocation funds, ASA funds, OUD funds, and Endowment funds if the club is activated. The Club Sports Program website includes a section where each club's status of the activation requirements is available.

1. All Club Officers must attend an Officer Training Session. (See Administrative Calendar, on website).

2. The following paper forms must be completed and submitted to the Club Sports Program office:

   1. Officer Acceptance of Responsibility (for all officers) [available at Officer Training]

   2. Safety Officer Acceptance of Responsibility (for all Safety Officers) [available at Office]

   3. Coach/Instructor Information – volunteer or employee (for all Risk Level II club sport organizations) [online]

   4. Advisor Information [online]

3. The following information must be entered into the Officer Information section of the Club Sports website:

   1. Contact information for all officers

4. All Risk Level I club sport organizations must have a Club Sports approved coach/instructor (volunteer or paid).

   1. Coaches/Instructors must provide evidence of successful completion of American Red Cross, or an approved organization, CPR/AED and Standard First Aid.

   2. Coaches/Instructors must sign a Safety Officer Acceptance of Responsibility form. [available at Office]

   3. Coaches/Instructors must complete and submit a Coach/Instructor Information form (see requirement #2).

5. All Risk Level I and Risk Level II club sport organizations must have at least two fully certified and Club Sports Program approved Safety Officers.

   1. Safety Officers must provide evidence of successful completion of American Red Cross, or an approved organization, CPR/AED and Standard First Aid.

   2. Safety Officers must sign a Safety Officer Acceptance of Responsibility form. [available at Office]

6. Completed Participation Agreement Forms for all club sport organization members must be submitted to the Club Sports Program office (forms may be collected prior to activation at a “call-out” or general membership meeting). (See Participation Agreement Forms on website)

Summer Activation

Should a club sport organization choose to remain active during the summer months, an Application For Maintaining Summer form (found in the Club Administration section of the website) must be submitted to the Club Sports Program office by the annual deadline (see Administrative Calendar for date). By submitting this form, the club sport organization is agreeing to the following:

1. Maintain a President (who has attended an Officer Training session) who will continue to actively participate in club sport organization’s activities during the summer months and be responsible for all of the organization’s activities.

2. Maintain at least 2 Current Safety Officers (Risk Level II and III).

3. Maintain an approved Coach/Instructor who will continue to actively participate in club sport organization’s activities during the summer months (Risk Level II).

4. Complete Transportation and Accommodation Request forms at least two weeks prior to desired departure date.

5. Ensure that ALL CLUB MEMBERS who participate during the summer months complete and submit a Participation Agreement Form.

6. Keep the Club Sports Program office updated with any changes to facility use or active status.

7. Update the Club Sports Roster as new members join or leave the club (available on the Club Sports Program website).

8. Maintain a full time Penn State Faculty/Staff Advisor, who will be available to the club sport officers during the summer months.